Finding your way around#
The layout is identical on every screen. Once you understand it, you can navigate a module you have never opened before.
The home page — your widget workspace#
The first screen after signing in is a workspace you build yourself from widgets — cards with counts of what needs handling, charts, lists and shortcuts. After the first sign-in it is empty; click + to add the first widget.
The workspace is separate for every user and shows only the widgets you have access to. Adding, setting up, moving and removing widgets is described in Home page and widgets.
Where the needs-attention cards went
The former band of cards with orders, complaints or approvals is now part of the widget list (kind Waiting). Add the ones that matter to you; a card with nothing to do can be removed at any time.
Parts of the screen#
Left column — the menu. The main navigation. Items are grouped into sections (Přehled, Správa obsahu) and most have sub-items that expand on click. At the very bottom are Nastavení (settings) and Odhlásit se (sign out). The Nastavení link is the only way into the whole settings section — do not look for it in the menu; see Settings.
The Zúžit menu (collapse menu) button below Odhlásit se narrows the column to icons only and the main area widens. In the collapsed menu, hovering over an icon shows the item's name, and an item with sub-items opens them in a floating panel next to the column (on hover, on click or with the Enter key; the Esc key or a click elsewhere closes it). The same button, now Rozbalit menu (expand menu), brings the column back to full width. Your browser remembers the state, so the menu stays as you left it when you move to another screen or sign in again; on another computer or in another browser the menu starts expanded. On a narrow screen (mobile) the menu does not collapse — it opens as a drawer with the Menu button.
Top bar. On the left, the breadcrumb — the path to the screen you are on; see Breadcrumb. On the right:
| Element | What it does |
|---|---|
| Hledat v administraci… | searches records across modules; shortcut ⌘ K (Mac) or Ctrl K (Windows, Linux), see Search and filters |
| Bell | system notifications — yours and shared (new orders, delivery failures…), see Notifications |
| Administration language | a globe icon with the language code (CS, EN, SK); opens the list of languages, see Administration language |
| Vzhled administrace (administration theme) | a preview and the name of the administration template; opens the list of looks, see Administration theme |
| Your account | name and role; opens the account menu |
Main area. The actual content — either a table of records or a form. Each has its own chapter: Working with tables and Working with forms.
Breadcrumb#
The left side of the top bar shows the path to the current screen, made of menu items, for example Administrace / Moje firma / Firmy / Úprava firmy (Administration / My company / Companies / Edit company). Every part of the path that has a screen of its own is a link — click it to go one or more levels up. The first part, Administrace, leads to the home page.
On a narrower screen only the parent item and the current screen are shown. Screens that are not in the menu show a plain heading instead of a path.
How the menu is organised#
The menu does not map one-to-one onto modules; it is arranged around how the site is actually worked with:
| Section | What it contains |
|---|---|
| Základy | Pages, Menu, Users, Payments and currencies, Invoicing, E-mail, Polls, Ads, Ratings, Comments, Localisation, PDF templates, Images, Files |
| Sklad | stock items, stock documents, suppliers |
| Blog | articles, news, events, galleries |
| Eshop | products, orders, shipping, complaints |
| Inzerce | adverts, categories, tariffs |
| Katalog | company profiles |
Manual chapter names match the menu
Chapters are named after menu items. Where the manual says "Adresář", look for Adresář in the menu — not for "customers".
System messages#
After every action a coloured bar appears at the top:
| Colour | Meaning |
|---|---|
| green | the action succeeded, the change is saved |
| yellow | the action succeeded, but something deserves attention |
| red | the action failed, nothing was saved |
A red message means nothing was saved
It is not a warning for next time — it tells you your change did not go through. Read the message, fix what it points at, and save again.
When a background request (saving in a window, redrawing a table, loading part of the page) does not complete at all, you see Požadavek se nepodařilo dokončit… (the request could not be completed — a server error) or Server neodpovídá… (the server is not responding — a connection outage). If the server sends its own message, that one is shown instead. Then repeat the action. If you close the window (modal) meanwhile, a late answer does not open it again.
Administration language#
Next to the bell in the top bar is a language switcher — a globe icon with the abbreviation of the current language (for example CS). The same switcher sits in the corner of the sign-in page, so you can choose the language before signing in.
Procedure: change the administration language#
- Click the language switcher in the top bar.
- Choose a language (Čeština, English, Slovenčina; the names are always in the language they denote).
- The same screen opens in the new language — with the same record, filters and paging.
What the switcher offers:
| Rule | Consequence |
|---|---|
| only languages the administration is translated into | today Czech, English and Slovak |
| only languages that have an active localisation | if you switch a localisation off in Languages and localisation, its language disappears from the list |
| a language only once | when a language has several localisations, the main one wins, otherwise the first in order |
| when only one language is available | the switcher is not shown at all |
The address holds the language. Czech has no prefix (/admin), English is /en/admin,
Slovak /sk/admin. You can bookmark a link with the prefix or send it to a colleague and it
opens in the same language; inside the administration the menu links then continue with the
same prefix.
A user's language does not affect the administration language
The language set in a user's account (in their profile) is not read when the administration
opens and switching is not stored in the account. After closing the tab and opening
/admin without a prefix you start again in Czech. If you always want the English
administration, save the address /en/admin.
After saving you are not returned to the page in the original language
When you switch the language, edit a record and save it, the return after saving does not lead back to the edit in the original language. The same page in another language is not counted as the "previous page".
The 403 and 404 pages (and the other error pages outside the site — the administration, the
API) are translated into Czech, English and Slovak like the site's error page. The language is
taken from the address prefix, so /en/admin/does-not-exist shows the error in English; when the
language cannot be determined, it is Czech. The heading "Administrace" in the panel, the footer
and the window title is translated as well.
The 500 page (server error) is a simple page in the same three languages; when the
language cannot be determined from the address, it follows the browser's language and
only then falls back to Czech.
Administration theme#
The administration has two looks (templates): Administrace CoolsoftCZ and Administrace CoolCMS – facelift. Both offer the same functions; only the look differs. Which look applies to everyone is set in Administration settings.
Every user can, however, switch the look just for themselves — with the Vzhled administrace (administration theme) switcher in the top bar. The button shows a preview and the name of the template you are using right now.
Procedure: switch your administration theme#
- In the top bar click the Vzhled administrace switcher.
- Pick a template. The template set for everyone carries the Výchozí podle nastavení (default from settings) badge.
- The same screen opens in the new look.
The choice is remembered in your browser. It does not affect other users, and on another computer or in another browser you start with the default look again.
Going back to the default look
Pick the template with the Výchozí podle nastavení badge in the switcher. From then on, any later change of the default look in Administration settings applies to you too.
Switching the content language#
If the site has several languages, multilingual fields carry language tabs above them. Switching a tab does not change the language of the administration — it only changes which language version of the content you are editing.
An unfilled language version shows up on the site as a blank, not as an automatic translation. See Languages and localisation.
Changes take effect immediately#
The administration has no draft state where changes wait. Once you save a record, it is saved and live on the site.
To avoid publishing right away, hide the record or schedule its publication — depending on what the given area offers.