Suppliers#
Who you buy from. Used for receipts and to make clear where to reorder.
Find them under Sklad → Dodavatelé.
Fields#
| Field | Purpose |
|---|---|
| Name | how you refer to the supplier |
| Code | a short designation for quick searching |
| E-mail and phone | the contact for orders |
| Lead time in days | how long goods take to arrive |
| Note | terms, contact person, minimum order |
| Active | a disabled supplier is not offered on new documents |
The lead time is the most useful field#
It tells you when to order so that goods do not run out.
Set the item minimums from it
A supplier with a 14-day lead time needs a higher minimum quantity than one who delivers overnight. Without that you run out exactly when demand is highest — see Stock items.
The lead time can also feed into the delivery estimate a customer sees for goods that are currently out of stock.
The default supplier on an item#
The stock item records who the item is usually bought from. It is then pre-filled on a receipt.
It is a default, not a restriction
Nothing stops you receiving the same goods from a different supplier — you simply pick another one on the receipt.
Procedure: removing the default supplier from an item#
- Open the stock item for editing.
- Next to the Default supplier field, click Clear selection.
- Save the item.
The item then has no default supplier. The supplier on a draft document can be cleared the same way.
Disabling#
With the Aktivní toggle. The supplier stays, receipt history included; it is simply not offered on new documents.
Deleting#
Only a supplier that nothing uses yet can be deleted. If it appears on a stock document or as the default supplier of a stock item, the system refuses the deletion and the overview shows the message "The supplier cannot be deleted, it is already in use (documents or stock items). Nothing was deleted."
This keeps the trail of where goods came from — which is exactly what you need when claiming against a supplier.
Procedure: ending work with a supplier#
- In Sklad → Dodavatelé, open the supplier.
- Switch Active off and save.
The supplier is no longer offered on new documents, the history stays.
Deleting is only for mistakes
A supplier created by mistake that has not been on any document or item yet is deleted the usual way. Disable all the others.