Module settings#
How the warehouse behaves as a whole. You will find it under Warehouse → Settings.
The page is split into three tabs: Basic settings, Reservations and Stock inventory. All of them are saved with one shared button below the form, so you save the changes from all three at once. After saving you stay on the tab you were working on.
Basic settings#
| Setting | What it affects |
|---|---|
| Base currency (ID) | what batches are valued in and purchase prices and margins are kept in; you enter the number (ID) of the currency from the currency list |
| Nightly recount batch size | how many cards a single run of the nightly recount handles |
| E-mail for stock alerts | where to send stock alerts: a summary of cards below the minimum stock and batches nearing expiry; empty = no e-mail is sent |
The Front end — vacation banner part has one field:
| Setting | What it affects |
|---|---|
| Vacation banner lead time (days) | how many days ahead a warehouse closure starts showing as a banner on the e-shop website (default 3 when the field is empty) |
The nightly recount#
The batch size decides how many cards one run handles.
Without the nightly recount, drift in the reserved quantity is never corrected
The reserved quantity is a stored number, not a computed one. A failure mid-operation can leave a reservation without an order — the physical figure then adds up, the available one does not. Only this run repairs it. Check with your administrator that the task is running.
Warehouse closures#
The lead time decides when the site starts showing that a warehouse is closed.
A closure shifts the DISPATCH day, not the transit time
Delivery estimates lengthen by however much dispatch is delayed. For goods held in two warehouses the faster one can be the one that is not closed — even with a longer stated lead time. See Closures.
Alerts#
Three separate alerts, each with its own setting:
| Alert | When it speaks up | Where it is set |
|---|---|---|
| low stock | every morning in one summary e-mail, when the available quantity (on hand minus reserved, summed over all warehouses) drops below the minimum quantity on the card; it alerts about a card only once, the next e-mail comes after the stock has recovered to the minimum and dropped again | the e-mail above |
| batch expiry | the set number of days before expiry, every morning; the e-mail goes to the same address | the Stock inventory tab |
| stale reservations | reservations hanging longer than the set number of days | the Reservations tab |
Do not set alerts to daily
People stop reading daily messages. An overview timed for the day before you order from your supplier is more useful.
The low-stock and batch-expiry e-mails come in the default website language and their numbers use the format of its default localization ("1,5" in Czech, "1.5" in English). Each quantity carries the unit of the stock card (e.g. "1.5 l", "2 kg"), translated into the language of the message ("ks" is printed as "pcs" in English); a card without a unit is shown in pieces. The alert address has no language of its own; to get the message in another language, change the default language of the website.
Reservations#
| Setting | What it affects |
|---|---|
| Allow partial reservations | when the full request cannot be covered, at least the available part is reserved instead of rejecting the whole order |
| Default reservation expiry (minutes) | how long before an unconfirmed reservation is released; 0 = no expiry (the reservation remains until someone releases or confirms it) |
| Stale reservation alert (days) | active reservations without an expiry older than this number of days are flagged as suspicious by the nightly check |
Partial reservation#
A customer purchase does not have it, and should not
The e-shop checkout requires full cover — a customer must not pay for uncovered goods. This option is for routes where a human decides about cover. Switching it on means you take responsibility for the order being fillable.
Reservation expiry#
Entered in minutes.
Align it with the e-shop's reservation time until payment
If a reservation is released before the order expires, the same goods can be sold twice — and the second customer pays for something that is gone. The opposite mismatch is merely inefficiency. The reservation time until payment is in the e-shop settings and is entered in hours — convert before comparing.
Releasing runs every 5 minutes, not at the moment of expiry
A reservation therefore outlives its validity for a while. Do not set values that need to be accurate to the minute.
Stock inventory#
| Setting | What it affects |
|---|---|
| Allow negative stock levels | allows issuing and cancellation even without warehouse coverage; it protects against overselling, so it is off by default |
| Batch expiry monitoring (days) | batches expiring within this number of days are reported (by e-mail and in the log) |
Negative stock levels#
The module's most consequential option.
| On | Off |
|---|---|
| the quantity may go negative | the quantity never drops below zero |
| suits made-to-order goods | suits everything else |
On means promising what you do not have
The customer orders, pays, and then you find the goods are not there. Switch it on only for a range you genuinely restock on demand.
Batch expiry#
The expiry alert does not remove the batch
It only warns. An expired batch stays in the records and is written off normally — removing it is a manual issue note.
Walk a test order after every change#
The options only show up across a whole run
Negative stock and reservation expiry only reveal themselves on a real order. After every change, walk one from the cart to dispatch and check that the quantity moved where it should have.
Where to go next#
- Stock cards · Reservations · Documents
- Warehouses and batches · Closures
- E-shop settings — where the reservation time until payment lives