Invoice types and number series#
Two different things that belong together. The type says what kind of document it is. The series says what number it gets.
Find them under Fakturace → Typy faktur and Fakturace → Fakturační řady.
The number series#
A series is the prescription for a number.
| Field | Meaning |
|---|---|
| Mask | the number pattern with placeholders |
| Period | when numbering returns to one |
| Number of digits | how many places the sequence is padded to |
The mask#
| Placeholder | Filled with |
|---|---|
%Y |
the year from the issue date |
%m |
the month |
%d |
the day |
%number |
the sequence number |
The mask FV%Y%number with a length of 4 gives FV20260001. Anything else in the
mask is fixed text.
A mask without %number breaks the second invoice
Without a sequence every document would carry the same number. The system would
have nowhere to advance to and the second invoice in the series would not save.
%number must be in the mask.
The period#
| Period | Behaviour |
|---|---|
| Year | starts from one on 1 January |
| Month | from one each month |
| Day | from one each day |
| Never | one unbroken sequence |
The period and the mask must agree
A yearly period with a mask lacking %Y means numbers start repeating after New
Year. If you reset by year, the year must be in the number.
Set the series before issuing the first document
Changing the mask mid-year creates a break in the numbering that is harder to explain than anything else.
A series cannot be swapped on an invoice#
The series is chosen when creating and locked when editing.
Why
The sequence number belongs to the series. Swapping it would leave a gap in one and a duplicate in the other.
Deleting a series#
Only a series that nothing uses can be deleted. If it is selected on any document, template, document type or company, deleting ends with the message Fakturační řadu nelze smazat, už je použitá (doklady, šablony, typ dokladu nebo firma). Nic se nesmazalo. (The billing line cannot be deleted, it is already in use.) Issued numbers thus stay traceable and a new series with the same mask cannot repeat them.
A series you no longer want for new documents simply remove from the document types and companies.
The invoice type#
| Field | Meaning |
|---|---|
| Name | what the document is called |
| File prefix | the start of the PDF filename; entered per language |
| Credit note | this type is a credit note |
| Requires an invoice | issued only where a regular document already exists |
| Default series | which series numbers documents of this type |
| Více dokladů tohoto typu k jedné objednávce (e-shop) (several documents of this type per order) | one e-shop order may have several documents of this type (the Více dokladů k objednávce column in the list). It applies to the e-shop only — other documents are not affected |
Credit note#
A type flagged as a credit note builds a mirror of the original — the same header, amounts with the opposite sign, a reference to the source invoice.
A credit note without a source invoice is not produced
There is nothing to mirror. In automatic invoicing this shows up as a document not being issued, with a note in the error list for manual resolution.
Requires an invoice#
Used for types that only make sense as a follow-up document. It always applies to credit notes.
The PDF variant matrix#
Below the invoice type's basic fields sits the Matice PDF variant (PDF variant matrix) section. It is the table where you pick, for every combination, how the document will look.
It has two tabs — Prodejce plátce DPH (seller is VAT registered) and Prodejce neplátce DPH (seller is not registered). Each is filled in separately. Inside a tab there is a table per product type; the rows are buyer types, the columns payment regions.
An empty cell means a document with no PDF
A cell with no variant chosen shows a dash —, and a document landing on it comes
out without a file. Nothing reports it.
A deleted PDF variant
If the variant chosen in a cell has been deleted meanwhile, the select shows it as "#ID (deleted)" with an error at the field. The invoice type cannot be saved until you pick another variant in that cell.
The same table can be filled in from the payment region
It is one set of data, just rotated. Which view suits when is described in PDF layouts.
Other code lists#
| Code list | Purpose |
|---|---|
| Payment methods | labels on the document |
| Product types | one axis for picking the PDF layout; a fixed set, no longer has its own edit page in the administration |
A product type is not a goods category
It has nothing to do with e-shop categories. It is a division of documents — goods, services, subscriptions — that selects the PDF layout.